KYC Regulations
Identification and verification requirements for Know Your Client

Individual Borrower or Lender

Information Required Verification Documentation

Personal Identification Verification:

  • Full names;
  • Date of birth;
  • Identity number

Primary Identification:

  • Green bar-coded identity document

*Secondary Identification

  • Valid passport
  • Valid drivers license
  • Valid temporary identity document

*NB. Secondary identification is only acceptable in exceptional circumstances

Address Details:

  • Residential address

A valid document reflecting the customers name and address e.g.

  • Utillity bill
  • Bank statement
  • Telephone or cellular telephone account
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Sole Trader

Information Required Verification Documentation

Sole Trader Identification Verification:

  • Full names;
  • Date of birth;
  • Identity number

Primary Identification:

  • Green bar-coded identity document

*Secondary Identification

  • Valid passport
  • Valid drivers license
  • Valid temporary identity document

*NB. Secondary identification is only acceptable in exceptional circumstances

Address Details:

  • Residential and business address (both to be verified by seperate documents); and
  • Business name (operating name)

A valid document reflecting the customers name and address e.g.

  • Utillity bill
  • Bank statement
  • Telephone or cellular telephone account
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Close Corporation

Information Required Verification Documentation

Close Corporation Registered name:

  • Name under which the business is conducted (Trade name)
  • Registration number; and
  • Registred address.
  • Most recent version of the Founding Statement and Certificate of Incorporation (form CK1), specifying the controlling members; OR
  • Amended Founding Statement (form CK2), OR
    Independently obtained CIPC certificate of confirmation.

Address Details:

  • The physical address from which the Close Corporation operates. If multiple addresses, the street address of the office seeking the business relationship and the Head Office address must be obtained and verified.

NB. In the event that the business address and the physical address is one and the same, then one document confirming and indicating as such is acceptable.

A valid document reflecting the customers name and address e.g.

  • Utillity bill
  • Bank statement
  • Telephone or cellular telephone account
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Member/s Details:

  • Full names, date of birth and identity number,
    residential address and contact particulars of:
  • Each member; and
  • The mandated officials who are authorised to eastablish a business relationship or enter into a transaction as per resolution

Primary Identification:

  • Green bar-coded identity document

*Secondary Identification

  • Valid passport
  • Valid drivers license
  • Valid temporary identity document

*NB. Secondary identification is only acceptable in exceptional circumstances

Company

Information Required Verification Documentation

Close Information:

  • Registered name;
  • Registration number; and
  • Name under which the business is conducted
  • Most recent version of the Certificate of Incorporation (form CM 1) and Notice of Registered Office and Postal Address (form CM 22) bearing the stamp of the Registrar of Companies and signed by the company secretary, or
  • Independently obtained CIPC certificate of confirmation.

Address Details:

  • The physical address from which the company operates.
  • If multiple addresses, the street address of the office seeking the business relationship; and
  • Head Office address must be obtained and verified; and

NB. In the event that the head office address and operational address is one and the same, then one document confirming and indicating as such is acceptable.

A valid documents reflecting the customers name and address e.g

  • Utillity bill
  • Bank statement
  • Telephone or cellular telephone account
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Member(s) Information:

  • Full names, date of birth and identity number,
    residential address and contact particulars of:
  • The manager/CEO of the company;
  • The mandated officials authorised to establish a business relationship or enter into a transaction as per resolution; and
  • The natural person, legal person, partnership or trust holding 10% or more, of the voting rights at a general meeting of the company.

Primary Identification:

  • Green bar-coded identity document

*Secondary Identification

  • Valid passport
  • Valid drivers license
  • Valid temporary identity document

*NB. Secondary identification is only acceptable in exceptional circumstances

Listed Company

Information Required Verification Documentation

Company Information:

  • Registered name;
  • Registration number;

This information need not be verified, only obtained and and recorded.

Address Details:

  • The physical address from which the company operates.
  • If multiple addresses, the street address of the office seeking the business relationship; and
  • Head Office address must be obtained and verified;

NB. In the event that the business address and the physical address is one and the same, then one document confirming and indicating as such is acceptable.

A valid document reflecting the customers name and address e.g.

  • Utillity bill
  • Bank statement
  • Telephone or cellular telephone account
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Documents for Proof Of Address

Any one of the following valid documents reflecting the customers name and address:

  • Utility bill (municipal water & lights account or Property Managing Agent statement);
  • Bank statement from another Bank on an official Bank document/form;
  • Recent signed lease or rental agreement;
  • Municipal rates & taxes invoice;
  • Account statement from a service provider registered in terms of the National Credit Act;
  • Telephone or cellular telephone account;
  • Official SARS document (Not E Filing documentation);
  • Valid television license;
  • Television license renewal confirmation letter;
  • Subscription TV (e.g. Multichoice) statement;
  • Home loan statement from another financial institution;
  • Long/short term insurance policy documents, from another Financial Services Provider;
  • Motor vehicle registration/license documents;
  • Municipal councilor letter;
  • Body corporate/governing body letter or statement;
  • Official employer letter for employees resident on company/institution premises;
  • Official university/ technikon registration letter;
  • Physical Site visit conducted for Verification Purposes Confirmation - Form 3121 BX
  • Tribal authority letter;
  • Affidavit to confirm Residential Address by Co-habitant, Home Owner or Parent - Form 3122EX;
  • Declaration of Residential Address by Employer where Employee resides on the Employer's property - Form 3850EX; OR
  • Declaration of Residential Address by Co-habitant, Home Owner or Parent - Form 3874EX.